Feb 16 2022
The Constitution of The National Conversation South Sudan

THE CONSTITUTION OF THE NATIONAL CONVERSATION SOUTH SUDAN (NCSS)

ARTICLES OF ASSOCIATION

 PREAMBLE

Let it be known that we, the moderators of the said organization, NATIONAL CONVERSATION- SOUTH SUDAN (NCSS) do hereby associate ourselves as a polity of pro-active individuals aggregated within the framework of the statutes of The South Sudan.

The mission of the National Conversation South Sudan is to create a model for grassroots, post-conflict economic growth in rural South Sudanese communities.

This will be achieved through the establishment of National Conversation- South Sudan as an indigenous organization owned by the youth in the country side. NCSS shall bridge the gap between the community and the national and state institutions. This mission stems from our firm belief that the society has a responsibility to develop and nurture its youth, to allow them to reach their full potential (mentally, physically and spiritually) in order to make a meaningful contribution as individual members of society.

 ARTICLE 1

The name of this community based organization is “National Conversation- South Sudan” (hence-forth referred to as NCSS).

ARTICLE 2

The purpose for this organization is, expressly to promote youth self-improvement and awareness. The objectives include:

  • To Acquire land for the realization of the National Conversation- South Sudan
  • To acquire such assets dues and property so as to enable the organization to realize its objectives and mission
  • To assist in relieving the challenging living conditions and meeting the basic requirements by adopting programmes that are based on self-reliance accompanied by a grassroots development
  • To promote sustainable integrated socio-economic development of the South Sudanese communities through modern agriculture techniques and technical skills
  • To Encourage and engage in rural country development
  • The restoration of the Greatness of our People, and the Renewal of the South Sudanese

 

ARTICLE 3

The members of the said Organization shall be its moderators, and such individuals who are elected or paying members of National Conversation- South Sudan under the by-laws adopted by the said group on 02/11/2020 AD

 

BY-LAWS

NATIONAL CONVERSATION-SOUTH SUDAN

ARTICLE I.

MEETINGS

Section I. Annual Meeting. The NCSS shall hold its annual meeting on the agreed date, in the Republic of South Sudan. The times and venue of the annual meetings shall be appointed by the moderators.

Section II. Emergency Meetings. Upon the written request by one of the moderators outlining the purpose of the meeting a NCSS meeting can be convened.

Section III. The Quorum. Two-thirds members of moderators shall constitute a quo-rum. Any member may constitute an agent to vote in the meetings of the organization by writing signed by him/her for that purpose.

 

ARTICLE II

ADMINISTRATIVE STRUCTURE 

 Section I. MODERATORS

All Moderators shall oversee the property and undertaking of NCSS Entrust for the community. The moderators (initially) are the founding members of National Conversation- South Sudan, who shall be permanent members until death or resignation. Any moderator who remained inactive for a period of time exceeding six months shall be considered as resigned.

Section II – Office Eligibility. Any paying member of NCSS can be a senior officer, upon nomination and confirmation by moderators.

Sub Section III – Powers of moderators. The moderators shall have the following powers:-

  • To appoint State Officers and to assign the duties of these
  • To make rules for the management of the Organization, and for the conduct of its
  • To call emergency meetings of “NCSS”.
  • To seek contributions/donations for the purpose, which they see, fit in keeping with the general objectives of National conversation- South
  • To engage in commerce and control the property of NCSS so as to engage in community
  • And overall to do whatever is necessary or convenient for the preservation and welfare of

 

Section IL-State Officers

 Sub Section I. All NCSS projects in all States of South Sudan shall be operationalized under the direction of a States Officers.

These are the offices and functions of the State Officers:

A.    Managing Directors.

The Managing Directors are the team leaders for all NCSS programs. They will also facilitate the NCSS programs in the different States, and will be the one to officially launch the NCSS program in any State. They will take command from the moderators on any issues regarding changes, initiatives, or any structural matters of the NCSS program. The Managing Director shall also be responsible for establishing meeting times and venues for monthly, quarterly, or annual Board Meetings in the State. The overall duty of the Managing Directors is to make sure that the management plan is being implemented at all levels.

B.    Director of Finance and Economics.

The Director of Finance and economics is in charge of all project financial issues and group expenses. They shall also be responsible for creating fundraising programs for NCSS. They will also keep a detailed account of all transactions and prepare quarterly and annual reports to the Senior Officers. They shall also be the primary contact for grants, scholarships, contributions or any funding issues.

C.    Director of Public Relations.

The Director of Public Relations is the primary contact for the group. They shall be the liaison officer between NCSS and the general public. They will be responsible for sending progress reports to any external partners or contributors of the NCSS program.

D.    Director of Media and Information Technology

The Director of Media and IT will be responsible for preparing media publications and internet web design for the NCSS program. They shall also be responsible for developing any media or information technology strategy they feel will promote the welfare of the NCSS programs. They are also responsible for organizing all computer files and documents relating to the NCSS program in different States. This person is also in charge of managing and updating the NCSS website.

E.    Director of Education and Skills Training.

The Director of Education is in charge of all educational and training programs of the NCSS. They will also be responsible of preparing curriculums and courses for all educational and training programs.

F.    Director of Agriculture

The Director of Agriculture is the team leaders for all agricultural programs. They will also facilitate any agricultural programs in the different States, and will be the

one to officially launch these programs. They will take command from the moderators on any issues regarding changes, initiatives, or any structural matters of the Youth Agricultural Farm (YAF) program. The Director of Agriculture shall also be responsible for establishing meeting times and venues for monthly, quarterly, or annual Cooperative Meetings. The overall duty of the Director of Agriculture is to make sure that the YAF and its management plan is being implemented at all levels.

Sub Section II. Office Eligibility.

 A State Officer can be nominated and confirmed by the moderators.

Sub Section III. Power of States Officers. The State Officers shall have the powers to:

  1. To direct the duties assigned by the Moderators to the State Secretariat and project
  2. To Initiate Community Development Programs for the Sate Secretariat upon the approval of the Moderators
  3. To call meetings of the State
  4. To hire or fire State Secretariat
  5. To form disciplinary committees for the correct management and sustainability of NCSS
  6. And overall to do whatever is necessary or convenient for the preservation and welfare of NCSS

Section III. State Office Secretariat The State Office Secretariat shall be responsible for the programs in any State that NCSS has operations. They shall serve as the executive body on the state level. These are the offices and functions of the State Office Secretariat. The roles and responsibilities of this office will be determined by the moderators at a later date.

Sub Section I. Power of Officers. The State Office Secretariat shall have the powers to:

  1. To recommend priorities for various projects and to plan activities by a simple majority
  2. To preside over the election processes of the Community Executive Committee elections (CEC)
  3. To facilitate NCSS programs and direct the duties assigned by the moderators to the CEC.
  4. To Initiate Community Development Programs upon the approval of the moderators
  5. To call meetings of the
  6. And overall to do whatever is necessary or convenient for the preservation and welfare of NCSS

Section IV. The Community Executive Committee

  1. Chairperson
  2. Vice-Chairperson
  3. Secretary General
  4. Treasurer
  5. Woman’s Development Officer
  6. Mobilizer/Public Relations

Sub Section I. Chairperson/President.

  1. The Chairperson shall head/lead all negotiations on behalf of the
  2. Shall control all proceedings of meetings and shall serve as a focal point for extension partners or visitors to the
  3. To create Sub-Committees upon the approval of the State Officers when

Sub Section II. Vice Chairperson.

  1. Shall serve as assistant to
  2. Shall be responsible for coordinating with the group
  3. Shall take up any other responsibilities assigned to

Sub Section III. Secretary-General

  1. Shall record previous meetings, and report to general committee before any
  2. In consultation with the Chairperson, prepare agenda for any
  3. Shall be responsible for all group

Sub Section IV. Treasurer.

  1. Shall be responsible for all financial transactions of the
  2. They Shall report to the Junior Officers and General Members on all funding
  3. Shall be responsible for all financial/material

Sub Section V. Woman’s Empowerment Officer.

  1. Shall serve as head for all women’s development
  2. Shall serve as orientation officer for woman’s

Sub Section VI. Mobilizer

  1. To liaise with the Chairperson and Secretary-General in order to be current with NCSS
  2. To then Mobilize and inform all members on meetings and activities of
  3. To do surveys in the communities they operate in to identify the best commercial activities for NCSS to invest

 

ARTICLE III. GENERAL MEMBERSHIP

 Section I. Eligibility. Any person can become a member of NATIONAL CONVERSATION-SOUTH SUDAN, a Grassroots Youth Organization confederated under the laws of South Sudan.

Section II. Procedure. This is upon signifying his/her intent to subscribe to in writing to the moderators , and upon the pledge that he/she shall volunteer to participate in a community development projects

ARTICLE V. AMENDMENT

 Amendment Procedure. The by-laws of this Organization may be amended at any meeting of the members of the Organization by a two-thirds vote of the members of the Moderators present.

ARTICLE VI DISSOLUTION

Dissolution Procedure. In the event of the dissolution of National conversation- South Sudan, all funds and assets shall be transferred to the community administration.

ARTICLE VII ARBITRATION

 Arbitration Procedure. After dissolution an Arbitration Committee will be set up by a general meeting of the Moderators of NCSS, the Committee shall take up the responsibilities of the moderators until conditions are favorable for an official transfer to the Community Administration.

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Moderators Done on 02/11/2020

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>> The Constitution of The National Conversation South Sudan.pdf <<

 

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